1. Password 1 gives limited access allowing you only to process billing data, no access to statements and direct deposit registration form;
2. Password 2 gives you unlimited access to your Account Statement, RL-27 slip, Direct Deposit registration Form and Online Billing Form. It is your responsibility to maintain the confidentiality of this password.

Fields to fill:

1. Lawyer / Notary code: Code assigned to the lawyer or notary by the Commission des services juridiques when obtaining the mandate
2. Surname: Name of the lawyer or notary
3. Given name: First name of the lawyer or notary
4. Email: Email of the lawyer or notary
5. Email confirmation: E-mail of the lawyer or notary.
6. Phone: Telephone of the lawyer or notary
7. Year of registration to the Barreau or the Chambre des notaires. This data is used as a security measure
8. Bar or the Chambre des notaires member no: Number assigned by the Barreau du Québec or the Chambre des notaires du Québec

The Commission des services juridiques (CSJ) Legal Aid Mandates Billing system is a restricted site. Only lawyers and notaries in private practice who wish to bill the CSJ through this system for services rendered under the Legal Aid Act and its regulations may have access to it. 

Violation of this provision may result in legal action  

The user code and passwords are strictly personal and confidential. It is therefore forbidden to transmit or share them with another person .

The home page is displayed when you are logged in to the Billing of Legal Aid Mandates system. Your name appears on the top right to indicate that your profile is connected. The page displays the menu that gives you access to billing, statements, your profile and direct deposit registration.

At any time you can click on the logo at the top left to return to the home page.

INFO

Documents

• Tarif Notaires: Entente intervenue entre le ministre de la justice et la chambre des notaires du Québec sur les conditions d'exercice, le mode de règlement des différends et le tarif des honoraires pour les services rendus dans le cadre de la loi sur l'aide juridique et sur la prestation de certains autres services juridiques;
• Tarif Morcelé 2007: Liste des tarifs pour les mandats émis entre le 1er avril 2007 et le 31 mars 2010;
• Tarif Morcelé 2010: Entente entre le Ministre de la justice et le Barreau du Québec concernant le tarif des honoraires des avocats dans le cadre des services juridiques prévus au paragraphe 1.1 de l'article 4.7 de la Loi sur l'aide juridique et sur la prestation de certains autres services juridiques concernant la procédure de règlement des différends pour les mandats émis après le 1er avril 2010;
• Concordance 2007:  Table permettant d'établir la concordance entre les articles du tarif 2007 et le tarif 2010;

To fill out the form:

Creating a new invoice

1. Enter a mandate number (RR-BB-NNNNNNNN-NN) and click the "Prepare the  Invoice" button. The mandate number is composed of:

• RR = Region Number
• BB = Office number
• N = Casenumber (the Case number is the number entered in the Case No box of your mandate, on the second line if necessary)

Conditions applied

1. Is the mandate format valid?
2. Is it a valid mandate number?
3. Is this the last image of the mandate?
4. Were previous versions already processed or paid?
5. Is the mandate image already billed?
6. Is the invoice already submitted?
7. Is the mandate already dealt with?

1. The mandate number is registered;
2. This attestation is regular and unconditional;
3. The mandate is in your name and with the correct lawyer's code;
4. The date of the mandate may be too recent and the Commission has not yet received it;

Invoices not submitted

N.B.

Submit a revision

1. Enter the invoice number (ex: WP1234567890) and click the "Create a Revision" button. The invoice number is composed of the following format:

• 1st and 2nd characters: Alphabetical
• 3rd to 12th character: Numeric

Revisions not submitted

1. To modify a non submitted revision, click on the corresponding invoice number in the grid;
2. To delete a non submitted revision, click on the right red x in the grid on the line corresponding to the invoice number;

Conditions applied

1. Is the invoice format valid?
2. Is the invoice number is being prepared?
3. Is the invoice exists?
4. Does the mandate exist?

N.B.

To print:

If the system does not find the invoice, check the following:

If the copy does not appear:

1. You must allow pop-ups (contextual) to be displayed; See the rubric  View the invoice in your browser
2. You do not have Adobe Reader

To send your documents:

1. The invoice number is registered;
2. The invoice is not at your name;

Invoices submitted for the last 52 weeks:

Follow these steps to send your supporting documents:

1. Click the 1-Select Files button and choose your files on your computer. You can select multiple files at once and click the open button; When the selection is complete a new button will appear 2-Download documents;
2. Click the 2-Download documents button and wait for the download to finish. A grid named Downloaded Files will appear with downloaded files and sizes;
3. Enter a note if necessary. If your text exceeds 1000 characters, use a Word document and attach it as an attachment;
4. Click the 3-Submit button; Wait for the compression and sending of the files to be completed. You can see the progression in the green progress bar at the bottom of the screen.
5. When sending is completed, you will receive a confirmation message "Mail sent".
6. An email will be sent to the Billing of legal aid mandates system with all attached files and a copy of the email will be sent to you along with the attachment list;

1. Click on the padlock in the address bar
2. Click on Site Settings
3. Select  « Allow » for Popups

1. Click the Tools icon (gear wheel) on the bar at the top right and select "Internet Options"
2. Select the "Privacy" tab
3. On Submit pop-ups, click "Settings"
4. Add the address www.csj.qc.ca in the authorized sites and click on the Close button

1. Click on the "Safari" link in the browser menu at the top of the screen
2. Select "Preferences" to open the "General Preferences" window
3. Click on the "Security" item.
4. Clear the "Block pop-ups" checkbox.

1. Click on the three-line icon (Open menu) on the bar at the top right
2. Select "Add-ons"
3. Click Plugins and enable Adobe Acrobat

1. Click on the 3 points right in the address bar
2. Click on "Settings"
3. Click on "Show advanced settings"
4. Disable "Block pop-ups

General Information

• Name and address of the applicant
• CCJ Case number
• Sequence No
• Court Case No
• Mandate entrusted to the name of C.C.J. by
• Code
• Type
• Mandate date
• Case opened on
• Closed on
• Nature and purpose of the mandate

Additional information

N.B.

To add fees:

1. Date: Enter the date of the service in the format (YYYY-MM-DD) or click on the calendar image and select the date in the calendar. The date can not be earlier than the Open date of the mandate or later than the current date;
2. List of Fees: Select a code of fees from the List of fees drop-down list. The amount will be displayed automatically in the Amount column. The amount is the tariff of the code of fees before taxes;
3. Amount: If no fee is available for the fee code or the fee code is D-H Special Consideration or N.T. Non-Fee Service, a text box will be displayed in the Amount column. You must enter the amount in the text box. The amount is the tariff before taxes;
4. Add button: Click the + button. Fees are transferred to the Fee List grid;

Fee schedule

Totals Grids

• Total fees: Total amount before taxes of the fees claimed
• Total amount claimed: Total amount claimed from the invoice, before taxes, including fees, disbursements and mileage.

N.B.

To add a disbursement:

1. Date: Enter the date of disbursement in the format (YYYY-MM-DD) or click on the calendar image and select the date in the calendar. The date can not be earlier than the Opening date of the mandate or later than the current date;
2. Disbursement List: Select a disbursement from the Disbursements List drop-down list.
3. Amount: Enter the amount in the text box. The amount is the disbursement before taxes;
4. Add button: Click the + button. Disbursements are transferred to the Disbursement List grid;

List of disbursements

Totals Grids

• Total disbursements: Total amount before taxes of disbursements claimed
• Total amount claimed: Total amount claimed from the invoice, before taxes, including fees, disbursements and mileage.

N.B.

To add mileage charges

1. Date: Enter the date of travel in the format (YYYY-MM-DD) or click on the calendar image and select the date in the calendar.
• The date can not be earlier than the opening date of the mandate (Opened on) or later than the current date;
2. Origine: By default, your origin city is selected from the Origin drop-down list. If no city is selected or if you want to change the city of origin, select the city from the Origin list;
• The city of origin is determined from the city listed under Ref. Mileage in your profile and distances are determined based on that city. If you change your address in the profile, please make sure that the city of reference represents the new address.
3. Destination: Select the destination city.
• If the city of origin or destination does not appear in the drop-down lists, please claim your mileage in the Comments page.
4. Rate: When you have selected the date, your city of origin and your city of destination, the rate is displayed according to the rate in effect on the date entered.
• The rate used will be the one in effect during the trip and is calculated automatically for a round trip.
5. Distance: If the distance exists between the two cities selected in the application settings, the distance will be displayed in the Distance column. If there is no distance in the application settings, enter the corresponding distance between the two selected cities for a round trip;
6. Amount: The amount is the distance between the two selected cities multiplied by the rate in effect during the trip. The amount is the amount of the trip before taxes;
7. Add button: Click the + button. The mileage will be transferred to the List of mileage grid;

List of kilometers

Totals Grids

• Total mileage: Total amount before taxes of mileage claimed.
• Total amount claimed: Total amount claimed from the invoice, before taxes, including fees, disbursements and mileage.

N.B.

This page allows you to submit your bill to the Commission des services juridiques.

Information

Summary

• Total fees: Amount before taxes of the fees claimed;
• Total disbursements: Total amount before taxes of disbursements expenses claimed;
• Total mileage: Total amount before taxes of the mileage claimed;
• Total amount claimed: Total amount claimed before taxes from the Fees, Disbursements and Mileage pages;

taxes

1. Your browser does not display pop-ups. See View the invoice in the browser;
2. Check that the processing date of the document is equal to or less than the current date;

•  Right-click and select 'Save As';
•  Select the location of the backup and click the 'Save' button

1. Your browser does not display pop-ups. See View the invoice in the browser;

• Right-click and select 'Save As';
• Select the location of the backup and click the 'Save' button